Job description

Summary of work environment

The finance department is responsible for cost accounting and financial analysis.

Primary Purpose and Scope of the Job (Job Role)

• To give an oversight role on all company finance and administration.
•     Putting in place controls to safeguard company assets. · Ensuring all statutory obligations are followed to the latter.
•     Supporting the internal and external audit.
•   Partnering with the senior leadership on deriving strategic decision making and operation.
•    Ensuring books of accounts are updated on daily basis.

Duties and Responsibilities:

• Manage the company cash flow and forecast.
• Scheduling and sharing of supplier payment runs.
• Reviewing the PnL items for completeness and GL item reconciliation.
• Managing foreign exchange risks for example negotiating better forex rates.
• Supervising, motivating, and appraising of the finance team.
• Carrying out bank reconciliation.
• Reviewing and authorizing invoice postings to the GL.
• Relationship management with external partners for example vendors, banks, customers, and regulators.
• Ensuring that procedure to pay process are followed correctly.
• Overseeing administrative functions and ensuring compliance with statutory regulations.
• Coordinating end month stock process, reviewing, analyzing, and publishing of the stock variance report before upload with help of cost control accountant.
• Responding to informational requests from the senior management, finance team and other user departments on financial information especially during branch PnL presentation.
• Ensuring completeness of supplier onboarding by creating correct vendor name in the ERP.
• Preparing, reviewing payroll management element end to end process with its reconciliation.
• Sharing with treasury cash at bank daily for treasury management and planning.
• Furnishing of the statutory deductions for example NSSF, LST, PAYE, VAT, WHT.
• Coordinating of both supplier and customer reconciliation.
• Uploading of supplier payments on the banking platform.
• Responding to internal audit inquiries.
• Being a custodian for cash collected from cash customer before banking.
• Chip in and assist to invoice, settle suppliers, invoice on EFRIS, when the need a raise.
• Any other duties assigned by the line supervisor.

KEY ACCOUNTABILITIES: accountability statements in the form of verb/noun/result area as per the set departmental KPI’s

•   Effective communication.
•    Financial reporting.
•    Cashflow management.
•   Management and relationship with external partners.
•     Payroll management.
•     Management of talent and people in the division
•    Mitigation of financial, tax, compliance and legal risks.

Performance Indicators (3-5 indicators)

•    Timely and accurate financial reports.
•    Adherence to corporate governance.
•    Systems control enhancement.
•    Tax & other statutory regulations compliance.

Job specifications: Define the skills, knowledge, and experience specific to the job in question (includes generic skills).

Qualifications

• Minimum of CPA III
• BCOM Accounting & Finance
• Proficiency in Excel and power point
• Strong background in ERP
• Strong background in EFRIS
• Strong background in MIS reporting
• Attention to detail
• High integrity and trustworthy person to handle confidential data

Experience

• 5 years and above in a similar position, preferably in Hospitality or FMCG industry.

SPECIAL CONDITIONS OF EMPLOYMENT (Licenses, certificates, credentials, travel, Physical requirements etc.)

• Registered with recognized accounting professional body.
• Certificate in Anti- bribery.
• Certificate in Anti-corruption.
• Certificate in competition compliance.

Core COMPETENCIES:

•    Registered with recognized accounting professional body.
•    Certificate in Anti- bribery.
•    Certificate in Anti-corruption.
•    Certificate in competition compliance.
•   Flexible Planning.