Job description

Full Time – Local 

The Office Clerk will support day-to-day administrative tasks related to the implementation of office and program activities. Based in Zanzibar and reporting to Administration, she/he will support in ensuring Cleanliness and organization of office facilities, reporting of decreasing stock for replenishing, Detecting and reporting of all faults and repairs and Ensure tidiness of the office and its surrounding whenever possible. 

Essential Duties and Responsibilities 

Key Responsibilities 

• Meets and greet public and beneficiaries visitors and direct them to the correct staff member. 
• Photocopy documents, such as circulars and other publications.
• Support in organizing office meetings by ensuring the meeting rooms are prepared on time with teas and snacks whenever required for FAWE Zanzibar staff and visitors. 
• Assist with event planning and implementation. 
• In-charge of monthly stock taking. 
• Monitor and maintain office supplies and Utilities e.g. lighting, water supplies
• Support and report on maintenance for office equipment and property. E.g. reporting any damages or repair work to the supervisor. 
• Perform work related errands as requested such as going to the post office, Partner offices, Government offices and Supermarkets and bank.
• Ensure offices are clean and tidy all times. 
• Carrying out monthly general cleaning.
• Responsible for compliance to organization policies and procedures.
• Contribute to organizational learning and enhanced capacity in planned intervention and activities by providing feedback to the team on things and areas that are to be improved. 
• To undertake any other duties that is broadly in line with the above key duties.

Skills & Competencies 

Minimum Qualifications: 

Secondary School Education or equivalent 

Knowledge, Skills & Abilities: 

• Competent computer skills including MS Office 
• Internet skills including use of e-mails, group messaging and data collection
• Numeracy and literacy skill 
• Cross-cultural sensitivity 
• Good attention to detail. 
• Good interpersonal skills. 
• Adaptability and flexibility 
• Good communications skills essential. 
• Ability to track multiple tasks simultaneously. 
• Proficiency in Kiswahili, experience living and working in Zanzibar required. 

Behavioral Competencies 

• Working with People: The ability to respect the views and contributions of other team members; shows empathy, listens, supports; consults others and shares information and expertise, builds team spirit and adapts to the team. 
• Flexibility: The ability to adapt to changing circumstances and priorities, to tolerate ambiguity, to adapt personal style to different people and situations.
• Communication: The ability to effectively exchange information with others, to  effectively deliver critical information, to gather information and communicate with others. 
• Global and Cultural Effectiveness: The ability to value and consider the perspectives and backgrounds of all parties and be able to work cross culturally. 
• Ethical Practice: The ability to integrate FAWE Zanzibar vision, mission and core values, integrity and accountability throughout all organizational and business practices. 
• Business Acumen: The ability to understand and apply information to contribute to the organization's strategic plan. 

Other Requirements & Deadline 

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities. Only applicants invited for an interview will be contacted. No phone calls please. Please see our website link https://fawezanzibar.or.tz for full details of our work. All FAWE Zanzibar Employees must adhere to the values. In accordance with these values, FAWE Zanzibar enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest and Anti-fraud. 

FAWE Zanzibar does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. 

Job Education Requirements: Diploma in Education /Economics/ Marketing

Job Experience Requirements: Not Specified