Job description

The Database Associate is responsible for developing, maintaining, and upgrading the central and project-specific databases, data gathering, data encoding, conducting data analysis, and supporting the design of various database tools and strategies. The database officer is also responsible for IT related tasks in the organization such as computer maintenance, system updates, and managing the information communication system. 

Duties and Responsibilities:

• Maintain the CP project-specific databases;
• Ensure all data is entered and updated in the databases and other systems available 
• Support the Monitoring and Evaluation Officer, the program coordinator, and the project officer in ensuring that data is collected, entered, and stored in a timely and accurate manner according to the reporting and monitoring requirements 
• Check the quality of the data submitted by field staff 
• Check, mentor & monitor the quality of the data submitted by all the field staff 
• Liaise with field staff regarding missing data, eventual mistakes, data discrepancies, and/or inconsistencies; 
• Perform “clean data” when needed; 
• Ensure proper filing of hard and soft copies of survey questionnaires, lists of beneficiaries, or other data collection tools or documents 
• Maintain and further develop the structure or format of the databases as required 
• Implement proper backup, restore, data validation, and security procedures to ensure data integrity and availability 
• Computer maintenance 
• Database system management and development 

Data Analysis:

• Support the improvements of the data collection tools 
• Verify the accuracy of the data collected during assessments 
• Clean data collected during assessments and any issues to the relevant departments
• Extract queries, figures, and reports from the database 
• Generate data visualization such as charts, graphs, and tables to be included in communication tools, reports, assessments, and any other documents as per needs 
• In collaboration with the M and E Officer, provide data analysis of projects’ activities and assessment data

Others:

• Provide regular and timely updates on progress and challenges to supervisors and other team members 
• Capacity building: Provide database-related and IT skills-related workshops and participate in meetings as required 
• Perform any other related activities as assigned by the immediate supervisor. 

Qualifications & Skills Required: 

• A Bachelor’s degree in computer sciences, MIS, or other related field, graduate degree preferred. ∙ Possesses Advanced Excel skills (e.g. pivot tables, functions, etc.). 
• Demonstrated information management skills. 
• Demonstrated basic skills in Microsoft Excel, and use of online platforms for data Collection ∙ Strong organizational, data collection, and IT skills. 
• Functional oral and written English communication skills required (working ability); ∙ Excellent relationship management skills (both professional and personal relationships) ∙ Proven ability to multi-task in a calm and professional way.